Office 365: How Does Your Team Work Remotely?

August 19, 2019 The TNS Group

According to the Zug, a Switzerland-based serviced office provider IWG, as of 2018, 70% of professionals globally work remotely one day a week, while 53% work remotely for at least half the week. With the upward trend of Bring Your Own Device (BYOD) in the workplace, employees have acclimated to a “work-on-the go” mentality.   This combined with incorporating an effective Mobile Device Management (MDM) solution and policy, can increase productivity and job satisfaction for employees, since they can respond to work matters any time of day or night, while working on their own device. 

There are a number of ways that you can access your company’s network, with a Virtual Private Network (VPN) being one of the more secure options.  With that said, there is also nothing more frustrating than connecting to a VPN for work purposes and getting “kicked” off a few minutes later.  What if you are traveling and staying in a hotel?  Hotels are notorious for blocking VPN access, which can hinder your connectivity to the network, and could lead to your finding workarounds that may compromise security.

In today’s world, businesses must take managed security into account when it comes to any and all IT related matters.  You are opening the doors to a potential hacker when you choose convenience over security.  That’s where cloud-based services like Office 365 come in.  With the ability to collaborate in real time combined with easy access to company documents and emails, this platform provides the security and access to work effectively outside of the office.

The Office 365 suite houses all of your emails, documents and productivity tools and makes them available from virtually anywhere.  All you need is an internet connection and you can access anything you need from wherever you might be from your laptop, desktop or mobile phone application.

With so many employees working on the go, this allows you and your team members to collaborate and stay connected.  You can also sync documents from any device so you are always working on the most current version. Along with this, Office 365 saves a local copy of your files to your computer, so you have to access to important documents when you’re offline too. Once you reconnect to the internet your changes get uploaded to the cloud and all new changes are downloaded to the computer.

OneDrive is another great feature that comes along with Office 365 and be considered your individual workspace.  Each OneDrive account comes with at least 1 TB of space and it can house personal or work-related information that you don’t want to share with others.  Basically, if you are saving files specific to you or drafting files, project plans, etc., before you move them to SharePoint for input or make them available on Microsoft Teams, OneDrive is your place.  Utilizing the Office 365 suite eliminates the stress of installing office products on every computer you use and alleviates the need for a VPN to access.

Co-authoring also makes working remotely easier, particularly when you’re working on a project with multiple team members. Even if your team members are scattered in multiple locations, they will all have access to the most updated version of the file they are collaborating on. They can also lock the document before editing so they’re not distracted by other team members editing in real time. This increases productivity because it incorporates edits immediately and eliminates time spent hunting for the right version of the file you need. It’s all right there in the cloud.

At the end of the day, your employees need to be able to work remotely and safely. Is your remote access plan allowing your employees to work as efficiently as they should be? Well, there is an easy solution for that.

At The TNS Group we make sure we are providing you with the services your company needs the most. Contact us today to discuss options to improve upon your remote access plan.

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